Skype for Business - Setting up meetings in Outlook

In Outlook, you can directly create a Skype for Business meeting and send the details to all attendees. Even if they don’t have Skype for Business they can still dial in from a standard phone and participate in the meeting.

To set up a Skype for Business (Lync) Meeting in Outlook:  

1. Open Outlook, and go to your calendar.
2. On the Home tab, click New Skype for Business (Lync) Meeting or New Skype Meeting.
3. Set up the meeting as you typically would, that is:

• In the To box, type the email address of each person you’re inviting, separated by semicolons.
• In the Subject box, type a name for the meeting.
• If you’ll have in-person attendees, either click Room Finder, in the Options ribbon of the Meeting tab, and then find a room or, in the Location box, type a meeting location, such as a conference room.
• Select a start time and end time.
• In the meeting area, type an agenda. Be careful not to change any of the Skype for Business (Lync) meeting information.

When a Skype for Business meeting is due to take place, there is an option to Join Online in the reminder window:

This will start a meeting place.

Ad hoc meetings

Ad hoc meetings can be started by clicking Meet Now at the top of the Skype for Business client.