Skype for Business - Presence

Presence is a key feature in Skype for Business that shows co-workers your status. Skype for Business manages this for you, although it is possible to override this manually.

Skype for Business will base your status on your current activity, for example if you are in a call you will be shown as busy. Your status is also based on your current outlook calendar schedule, so if you are in a meeting you will be shown as busy.

If you have out of office messages set in Outlook, a small star will be shown next to your name in Skype for Business. By default, Skype for Business will put you to away after 5 minutes of inactivity on the computer.

Presence status will also show in Outlook, Office 365, SharePoint, and Microsoft Dynamics. This means that you can see the presence status of users in these applications without using the Skype for Business client. You will also be able to initiate calls, instant messages and videos to users directly from these applications.

Presence Status

Description

How this status gets set

        Available

You’re online and available to contact.

Your status when you’re using your computer. You can also set this status when you want others to know you’re in your office even though the computer is idle.

        Busy

You’re busy and don’t want to be interrupted.

Your status when you have an appointment in your Outlook Calendar. You can also select this status from the drop-down arrow.

        In a call

You’re in a two-way audio call and don’t want to be disturbed.

Your status when you’re in a Skype for Business call.

        In a meeting

You’re in a meeting and don’t want to be disturbed.

Your status when in a Skype for Business Meeting or when you’re scheduled to be in a meeting as per Outlook.

        In a conference call

You’re in a conference call (a Skype for Business Meeting with audio) and don’t want to be disturbed.

Your status when you’re participating in a Skype for Business conference call.

        Presenting

You’re giving a presentation and can’t be disturbed.

Your status when you’re either sharing your screen or projecting.

        Do not disturb

You will see conversation notifications only if sent by someone in your Workgroup.

Select this status from the drop-down arrow.

        Be Right Back

You’re stepping away from the computer for a few moments.

Select this status from the drop-down arrow.

        Inactive/Away

You’re logged on but your computer has been idle for a period of time.

Your status is “inactive” when your computer’s been idle for five minutes, and “away” when your status has been inactive for five minutes. To change, click Options > Status > Show me as Inactive when my status has been idle for this many minutes and Show me as Away when my status has been Inactive for this many minutes.

        Off Work

You’re not working and not available to be contacted.

Select this status from the drop-down arrow.

        Offline

You’re not signed in. You’re Offline to people whom you’ve blocked from seeing your presence.

Your status when you log off your computer.

        Unknown

Your presence isn’t known.

This status may appear to contacts who are not using Skype for Business as their instant messaging program.

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